Managed Print

What are Managed Print Services?

Managed Print Services (MPS), is a type of business service where an outside company manages and works to optimize your print environment. On average, 1-3% of a companies’ annual revenue is spent on document production, and MPS can help you save upwards of 30% of that cost by eliminating unnecessary equipment and printing.

 

 

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Rhyme Managed Print Solutions

What are the Benefits of Managed Print Services?

Managed Print Services have many different benefits, but the main benefit is reduced costs associated with printing. Other key benefits include:

  • Reduced energy consumption
  • Increased uptime
  • More visibility into printing habits, spending, and management
  • Freed up IT resources

 

 

 

Call 800 362-4333 or click here to find out how Managed Print Services can help your business today.

 

How Much Does a Managed Print Solution Cost?

The cost of managed print services varies as each solution is different for each organization, and factors such as number of employees or devices needed plays a large role in this. However, the cost is broken down to a flat monthly fee that is predictable, and the overall cost is still reduced as the solution is implemented.

 

 

How Does a Managed Print Solution Work?

A managed print solution starts with a process that’s broken down into several parts which are outlined below. The best way to understand how managed print services works is to learn about the whole process from an assessment to implementation.

 

 

Print Assessment

The first step of a managed print solution is to gather necessary information regarding your printing needs so that the solution developed covers everything. During an assessment we usually gather the following information:

  • Number of devices and their make/model(s), what make and model they are,
  • Device location,
  • Number of employees that use each device,
  • What security measures are implemented,
  • Monthly volume printed from each device,
  • Financial information

Managed Print Assessment

 

Managed Print Planning Phase

 

Planning

During the planning phase, we work on developing a solution that meets all of your needs. This typically involves plans for:

  • Eliminating unneeded devices
  • Reducing unnecessary printing
  • Implementing print management software
  • Moving devices around to more optimized locations

 

After plans are developed, they are reviewed between us and the client, and if approved, the implementation process begins.

 

Implementation and Installation

Implementation time varies for each solution depending on the number of devices and other factors. However, implementation always includes:

  • Installation of new devices
  • Removal of old devices
  • Installation of software
  • Staff training on all devices

 

It's important to note that with a Rhyme solution you will have unlimited staff training on devices, if new hires need training or if your staff just needs a refresh all you need to do is call.

 

Managed Print Implementation

 

Managed Print Services Data Analysis

Data Analysis

After a solution is implemented, we gather data over a period of time and review it with you to see if you're meeting your goals or if there's more optimization that can be done. Data collected includes:

  • Overall printing habits
  • Overall print spend
  • How often consumables need to be replaced
  • Specific machine usage
  • And more

 

 

Learn More About Managed Print From Our Experts