WORKPLACE BLOG

MPS provides short- and long-term benefits enabling you to make fact-based decisions to fine-tune your print environment over time to achieve and maintain the greatest efficiencies.

Managed Print Services (MPS) have the potential to not only save you money but transform the way you work altogether. Below we identify 26 reasons for a business to conduct an MPS Assessment. 

Cost- Based Drivers

1. Escalating costs of existing print infrastructure
2. Pressure to reduce business costs in general
3. Increase spend predictability
4. Cost reduction mandates to reduce print spend specifically
5. Balancing operating expense versus capital spend
6. Identifying hidden costs of equipment, archiving and business processes
7. Pressure to improve revenue and margins

Governance Issues

8. Lack of understanding of existing print infrastructure
9. No ability to track and measure print environment
10. Managing large population of unconnected output devices
11. Managing multi-vendor environment with multiple supplier contracts
12. High concentration of desktop devices
13. Current Managed Print Services contract ending in 12-18 months
14. Struggling to meet sustainability goals

Location-based Challenges

15. Integrating Systems due to mergers, acquisitions or consolidation
16. Newly merged organization seeking efficiency and savings
17. Distributed offices and multiple locations
18. Autonomous departments making their own buying decisions
19. Growing mobile workforce or widely distributed workers

Strategy, Process and Market Considerations

20. More efficiency in paper-intensive business processes
21. Customer needs that are creating new document or workflow requirements
22. Lack of understanding of how printed documents get used
23. Print infrastructure not aligned to business needs
24. Growing mobile workforce or widely distributed worked
25. Highly regulated document-intensive industry such as financial services and healthcare
26. High degree of security and compliance requirements

Every business can check off multiple of these reasons for getting an assessment done. See more on Managed Print and Contact Us today to get in touch with one of our MPS experts to learn more.